How It Works
From invoice chaos to automated accuracy
Stop wondering if your suppliers are overcharging you. InvoiceIQ integrates seamlessly with your existing workflow, automatically catching errors and saving you thousands—without changing how you do business.
See How It Works
Step 1:
Connect Your System
Quick Setup in Minutes
Simply connect InvoiceIQ to your QuickBooks Online or other accounting system. No programming, no IT department needed—just a few clicks and you’re ready to go.
- Secure connection established, your vendor and pricing data synced
- Time required: 5 minutes
Step 2:
Upload Your Invoices
Upload Your Invoices
Upload invoices individually, in bulk, or even email them directly to your InvoiceIQ inbox. PDF, image, or digital — our AI reads many different file formats.
- AI extracts every line item, price, and detail with 100% accuracy
- Time required: Seconds per invoice
Step 3:
Automatic Error Detection
AI Catches What You'd Miss
Our AI compares every line item against your price agreements, historical data, and vendor patterns to flag overcharges, duplicates, and pricing mistakes.
- Errors highlighted, discrepancies flagged, savings identified
- Time required: Automatic
Step 4:
Review and Approve
Checkmark or approval stamp
Review flagged items in organized reports, then approve verified invoices to be instantly added to your accounting system—or dispute errors with vendors.
- Clean invoices flow to QuickBooks, error reports ready for vendor calls
- Time required: Minutes instead of hours
Real World Results
Plumbing Company
Rocky Mountain Plumbing (Denver, CO): “We process 200 supplier invoices monthly for pipes, fittings, and fixtures”
Before InvoiceIQ
- 6 hours weekly entering invoices into QuickBooks
- Found errors only when customers complained
- Lost $800 last quarter to duplicate charges
With InvoiceIQ
- Invoices automatically uploaded from supplier emails
- AI caught $1,200 in overcharges in first month
- Invoice processing time: 30 minutes weekly
- QuickBooks stays current automatically
Monthly InvoiceIQ - Cost & Savings
$20 Monthly savings: $1,200 + 5.5 hours of admin time ROI: 2,900%
Calculate Your Potential Savings
Sign up for a demo and see how InvoiceIQ can work for you!
What will you do with all the time you save?
Let InvoiceIQ do the heavy lifting by entering all your invoices PLUS checking for duplicates and errors.
Everybody wins!
Especially your bottom line.
For just $20/month, InvoiceIQ scans your first 500 invoices and flags every potential error—before they hit your books.
Seamless QuickBooks Online Integration
What Gets Connected
- Vendor lists and contact information
- Chart of accounts and expense categories
- Payment terms and discount structures
- Historical invoice data
What Happens Automatically
- Verified invoices appear in your QuickBooks bills to pay
- Expense categories assigned correctly
- Vendor information updated if needed
- Payment due dates calculated with early discount opportunities
What You Control
- Approval workflow (you decide what gets processed)
- Account coding rules and preferences
- Vendor pricing agreements and special terms
- Error threshold settings
Data Security
- Bank-level encryption for all connections
- Read-only access to your accounting data initially
- You control what information is shared
- Full audit trail of all activities
Why InvoiceIQ Catches Errors Others Miss
See for yourself how InvoiceIQ and save you more time and money than you thought possible.
Built for Trades Understanding
Our AI was trained on real business invoices across multiple industries, so it recognizes everything from construction material specifications to restaurant supply orders. It understands seasonal pricing variations, industry-standard discount structures, and common delivery charges that generic software often misses.
Learning Your Business
The more you use InvoiceIQ, the smarter it gets about your specific operation. It adapts to your vendor relationships, learns your typical order patterns, and remembers your negotiated pricing terms. Over time, it even tracks your seasonal buying cycles to flag unusual purchasing behavior.
Continuous Improvement
Our AI doesn’t just process your invoices—it gets continuously smarter. It updates pricing databases when market changes occur, refines error detection based on feedback from thousands of users, and shares anonymized insights that benefit everyone while keeping your data completely private.
Human Oversight
Despite all this automation, you always stay in control. You make the final decisions on every flagged item, can easily override the system for special circumstances, and your feedback helps improve future accuracy. We believe in complete transparency, so you’ll always understand why the AI made each recommendation.
Real Results from Real Businesses
Frequently Asked Questions
A: Our AI reads even challenging documents. If it can’t process something, we’ll work with you to improve the image or provide manual review.
A: Yes! InvoiceIQ doesn’t change your payment process—it just makes sure you’re paying the right amounts.
A: You can override any flag with one click. The AI learns from your decisions and gets better over time.
A: Update your pricing agreements in InvoiceIQ and we’ll monitor against the new rates immediately.
A: Set date ranges for special pricing, and InvoiceIQ will apply them automatically during those periods.